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Project Management Plans

Need to prepare project management plans for an information management project and want practical suggestions to ensure rapid project delivery?

Good project planning is needed to ensure rapid project delivery and optimal return on information management investment.  Project Management Plans

If you don’t know where you are going—Any road will get you there!

What are information management project management plans?

A project plan is a commitment by a project manager to deliver a project within a specified time frame.

It is intended as a contractual document which the business owner and IT sponsor can use to measure project progress.  It describes the project evaluation process, goals, objectives, activities & deliverables, a work plan & resource schedule and the project management process.

Why are project management plans important?

Can you imagine trying to build a new house without a work plan?

What would happen if electricians showed up to install wiring and the foundation was not even poured? Or worse, they arrive at the right time only to find that all the electrical supplies are on back-order. Think of the delays and cost over-runs that would occur.

A project implementation plan and project management checklist is intended to prevent things like this happening.

How does this help deliver projects faster?

Project management plans provides project managers a means of specifying all project implementation requirements.

Good technical project management and leadership will ensure that tasks are completed on time, deliverables and project management documentation comply with standards and best practices, and project implementation occurs within the planned time frame and budget.

When should project planning occur?

Planning is the second phase of a good information management software development methodology and should be started upon approval of the business case.

What is included in an implementation plan?
  • Project objectives and goals specifies what the project is intended to achieve—This should be a re-statement of the objectives and goals described in the business case; 
  • Resource plan specifies roles and responsibilities for all information management jobs and how project team management is organized including:
    • The expected level of effort required for each resource together with the cost and work schedule; and  
    • Other project resources, such as team rooms, specialized software, licenses, and software project management tools, etc,
  • Risk management plan defines the process that will be followed to identify and resolve project risks;
  • Configuration management plan identifies deliverables that will be included in formal configuration management, what configuration management tools will be used and what project management templates are required;
  • Project quality management plan specifies plans to ensure deliverables comply with standards and best practices, including any review/checkpoints;
  • Test plan specifies how quality assurance testing will be managed, who will be responsible for creating test cases, what software test tools will be required, and how project acceptance will be determined;
  • Training plan specifies the objectives, needs, strategy, and curriculum that should be addressed to ensure that all stakeholders receive needed instructions on how to use and maintain the planned system;
  • Requirements management plan and project management scope specifies how requirements will be reviewed and approved, what requirements management tools will be used and how the requirement traceability matrix will be maintained; 
  • Documentation management plan should specify the project management document review process and baseline procedures together with any other project documentation standards;
  • Project scope management specifies the approach for ensuring that the project does not deviate from the project objectives and how “scope creep” will be addressed.
Who should create an information management project plan?

Information management projects are data centric and require highly skilled specialists to provide technical direction and ensure quality deliverables.

A data architect should have overall responsibility for architecture and design, development, testing and project implementation including responsibility for project planning, obtaining appropriate resources and for status reporting to the sponsor and other external stakeholders.

“Information management projects cannot succeed without strong technical leadership”

Summary...

Project planning produces project management plans, which are contractual documents used by the business owner and IT sponsor to measure project progress and determine when project implementation is a reality.

An experienced data architect should have overall responsibility for planning and technical project management.

Project Management Plans



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